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What companies that have obtained a P Mark should know about the overseas transfer of personal information.

Introducing the criteria and key points to keep in mind regarding "the transfer of personal information overseas."

If you are considering expanding your business overseas in the future, you may have questions about the status of the Privacy Mark (hereinafter referred to as P Mark) obtained in Japan. There are more cases than you might think where personal information is sent overseas, even if you are doing business in Japan, such as when you have branches or group companies abroad or when you are transmitting personal information to cloud services based overseas. Therefore, in this article, I would like to introduce the standards and key points regarding the "overseas transfer of personal information." *For more detailed information, please refer to the related links. Feel free to contact us for further inquiries.

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Customer Feedback: Daytona International Co., Ltd. <Acquisition of P Mark>

We received feedback that our understanding deepened, and as a result, the entire team was able to grow!

Mainly engaged in apparel sales, Daytona International Co., Ltd. operates over 56 stores nationwide under the brand "FREAK'S STORE." The company's characteristic is that more than half of its sales composition comes from e-commerce, resulting in a very high digital ratio in its business model. To ensure the protection of personal information, the company obtained the Privacy Mark (P Mark) in February 2024 and is currently focusing on its implementation. Particularly with the increase in e-commerce sales, the importance of information management has grown, and the acquisition of the P Mark was achieved in about a year and a half. We spoke in detail with a member of the DX Headquarters System Solutions Department about the changes within the company and the innovative points in its operations following the acquisition of the P Mark. *For more detailed information, please refer to the related links. Feel free to contact us for more details.

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[Customer Feedback] Sound Cube - P Mark Acquisition/Update

We will introduce the reasons for choosing our company as a consulting firm and our candid impressions during the P Mark renewal!

Sound Cube Co., Ltd. was established with the desire to create a place where people who want to stand on stage can work in music. To establish a management system for the personal information of its staff, which numbers over 10,000, the company obtained the Privacy Mark (hereinafter referred to as P Mark) and has recently completed its fourth renewal. We spoke in detail with the Human Resources Management Department about the benefits brought by the P Mark, as well as the background and effects of utilizing Optima Solutions' consulting for its acquisition and renewal. *For more details, please refer to the related links. Feel free to contact us for more information.

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[Customer Feedback] Tsuburaya Productions <P Mark Acquisition>

The strengthening of business development through our own digital media, such as streaming services and e-commerce services, is the catalyst!

This year marks the 55th anniversary of the broadcast of "Ultra Q" and the Ultraman series, led by "Ultraman," which continues to provide numerous works utilizing advanced special effects technology. Tsuburaya Productions Co., Ltd. has obtained privacy mark certification (hereinafter referred to as P mark) in January 2021 to strengthen security regarding the handling of personal information. In this context, we spoke in detail with the General Manager of the Management Department and the Project Manager of the same department about the reasons for utilizing Optima Solutions' consulting services for obtaining the P mark and the effects it has had. *For more detailed information, please refer to the related links. Feel free to contact us for further inquiries.

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[Customer Feedback] Retuku Kōhatsu Co., Ltd. <P Mark Acquisition>

An example where the acquisition served as a catalyst for internal organization and heightened awareness at the operational level.

We would like to introduce a case where our client, Retku Kōhatsu Co., Ltd., utilized our support for acquiring the Privacy Mark and successfully obtained it. The company does not operate independently but partners with other major companies for its business, so they believe it is important to establish a system and enhance the company's credibility, which led to obtaining the Privacy Mark. They expressed that the acquisition of the Privacy Mark prompted internal organization and raised awareness at the operational level. 【Case Summary】 ■ Reason for Acquisition: It is important to establish a system and enhance the company's credibility. ■ Results - Internal organization improved, and awareness at the operational level increased. - The visible instances of "documents left out" significantly decreased. *For more details, please refer to the related links or feel free to contact us.

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Customer Feedback: Mizu-ing AM Co., Ltd. <P Mark Acquisition>

An example of deepening understanding of personal information protection, making work easier.

We would like to introduce a case where our client, Suing AM Corporation, utilized our support for obtaining the Privacy Mark and successfully acquired it. The company has been handling a lot of personal information, including information from water users, and had been considering establishing a system to obtain either the Privacy Mark or ISO 27001 (ISMS) certification for some time. After obtaining the certification, they organized their personal information ledger and realized that they were handling more personal information internally than initially expected. They expressed that their efforts to acquire the Privacy Mark were worthwhile. [Case Overview] ■ Reason for Acquisition: In recent bids, having Privacy Mark certification has become a participation requirement, and it is increasingly used in the evaluation of technical proposals. ■ Result: A deeper understanding of personal information protection has made work easier. *For more details, please refer to the related links or feel free to contact us.

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Customer Feedback: Potato Kaitsuka Co., Ltd. <P Mark Acquisition>

A case where work has become easier due to the company taking the initiative to clarify the rules.

We would like to introduce a case where our client, Potato Kaitsuka Co., Ltd., utilized our support for acquiring the Privacy Mark and successfully obtained it. While planning to expand their mail-order business, the company read articles about major competitors in the mail-order industry facing management crises due to personal information leakage incidents. Feeling that this was not just someone else's problem, they recognized the need for proper management of personal information in accordance with regulations and decided to obtain the mark. Company-wide, they have started to implement measures that were previously not in place, such as managing entry and exit, maintaining clear desks, and securely storing documents. They have expressed that awareness among employees has significantly increased. [Case Overview] ■ Reason for Acquisition: To confirm that their efforts towards building a Privacy Management System (PMS) have reached a certain level. ■ Result: The awareness among the mail-order team has greatly increased, and members have begun to actively ask questions like, "What about this?" *For more details, please refer to the related links or feel free to contact us.

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Customer Feedback: Span Co., Ltd. <Acquisition of P Mark>

An example of becoming aware of the year and starting to regularly carry out necessary tasks.

We would like to introduce a case where our client, Span Co., Ltd., utilized our support for obtaining the Privacy Mark and successfully acquired it. The company has been proactively engaged in personal information protection for some time and had been considering obtaining the Privacy Mark. After acquiring it, they expressed that they personally felt an increase in awareness, and they believe that both as a company and as individuals, they have reached a higher stage, which is a positive outcome. 【Case Overview】 ■ Reason for Acquisition: The company has been proactively engaged in personal information protection and had established an internal system, leading them to take action. ■ Results - Increased level of awareness - Started to regularly implement necessary actions *For more details, please refer to the related links or feel free to contact us.

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Customer Feedback: Dax Corporation - P Mark Acquisition

A case in which we were requested by the company due to the speed of acquisition and the low burden within the company.

We would like to introduce a case where our client, Dax Corporation, utilized our support for obtaining the Privacy Mark and successfully acquired it. The company obtained the Privacy Mark to gain trust and credibility from various businesses and diverse partners as they expand their operations in the future. Regarding our support, they expressed that they were able to clearly communicate any questions they had, and they appreciated the speedy assistance, which allowed them to prepare for implementation and enhance their knowledge during their free time. 【Case Overview】 ■ Reason for Acquisition: To ensure internal compliance as they expand to multiple locations. ■ Result: Many employees were initially confused by the new knowledge during the training sessions, but gradually they became interested and recognized it as "essential knowledge that must be understood." *For more details, please refer to the related links or feel free to contact us.

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[Customer Feedback] Public Interest Incorporated Foundation Defense Infrastructure Development Association <P Mark Acquisition>

Documents that were scattered have been organized, making management easier!

We would like to introduce a case where our client, the Public Interest Incorporated Foundation for Defense Infrastructure Development, utilized our support for obtaining the Privacy Mark and successfully acquired it. The organization has been facing stricter laws regarding personal information protection, and there have been cases where obtaining the Privacy Mark has become a requirement for participation in bids. Internally, they expressed that it was beneficial to thoroughly implement a clear desk policy, and since the previously scattered documents were organized, management has become easier. [Case Overview] ■ Reason for Acquisition - The existing system was not necessarily sufficient, so they decided to introduce the Privacy Mark to strengthen their system. ■ Result - Externally, they were able to obtain the Privacy Mark in time for the intended project. *For more details, please refer to the related links or feel free to contact us.

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Customer Feedback: S-Groove Co., Ltd. <Acquisition of P Mark>

By obtaining the P mark, the standards have become clearer, making it easier to unify.

We would like to introduce a case where our client, S-Groove Co., Ltd., utilized our support for acquiring the Privacy Mark and successfully obtained it. The company operates a staffing and recruitment business outside of its group, and it was particularly necessary to obtain the Privacy Mark for the staffing industry. Following the directive from the holding company, they decided to pursue the acquisition. They expressed their happiness at being able to display the Privacy Mark on their business cards and website, and they felt a sense of achievement. 【Case Overview】 ■ Reason for Acquisition - The necessity of obtaining the Privacy Mark, especially in the staffing industry. ■ Result - The internal audit department has seen an improvement in understanding and awareness regarding the handling of personal information. *For more details, please refer to the related links or feel free to contact us.

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Customer Feedback: Callaway Golf - P Mark Acquisition

A case where cooperation from employees and management has been obtained, and awareness of personal information protection has also increased!

We would like to introduce a case where our client, Callaway Golf Co., Ltd., utilized our support for acquiring the Privacy Mark and successfully obtained the P Mark. The company began selling directly through online stores and started handling a significant amount of personal information. To be recognized by customers as a trustworthy company, they decided to obtain the P Mark. We received feedback that the cooperation of employees and management has been secured, and awareness of personal information protection has increased. [Case Overview] ■ Reason for Acquisition - To be recognized by customers as a trustworthy company due to the handling of a large amount of personal information. ■ Result - Gaining customer trust. *For more details, please refer to the related links or feel free to contact us.

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Customer Feedback: Aruku - P Mark Renewal

It's great that we can respond quickly to the survey from our business partner!

We would like to introduce a case where our client, Aruku Co., Ltd., utilized our support for updating their privacy mark and successfully renewed it. The company had been handling the renewal of the privacy mark on their own, but after merging with their subsidiary, Aruku Education Co., Ltd., they realized the need to unify the regulations of both companies and determined that it would be difficult to manage this solely on their own, leading them to request our assistance. They expressed that they were able to demonstrate to their customers (both individuals and corporations) that they properly handle personal information. [Case Overview] ■ Reason for Acquisition - In addition to the usual privacy mark renewal process, there was a need to unify regulations. ■ Result - They were able to effectively communicate that they handle personal information properly. *For more details, please refer to the related links or feel free to contact us.

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[Customer Feedback] Second Stage Co., Ltd. <Acquisition of P Mark>

The awareness of employees has changed, and it is an example of giving dignity to the company! It also provides reassurance for customers.

We would like to introduce a case where our client, Second Stage Co., Ltd., utilized our support for acquiring the Privacy Mark and successfully obtained it. The company faced the challenge of needing to strengthen its personal information protection system when dealing with major corporations. After obtaining the Privacy Mark, they reported that displaying the mark on their website has led to a noticeable increase in actual customers. [Case Overview] ■ Reason for Acquisition - There are many cases where obtaining the Privacy Mark is required when developing new business partners. ■ Results - They have become more aware of any omissions when checking contracts with subcontractors. *For more details, please refer to the related links or feel free to contact us.

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Customer Feedback: Fan Marketing Co., Ltd. <Acquisition of P Mark>

Employee awareness has improved! A case where a standard has been established for why personal information must be managed.

We would like to introduce a case where our client, Fan Marketing Co., Ltd., utilized our support for obtaining the Privacy Mark and successfully acquired it. The company handles personal information in the operations of a major client with whom they are starting new business, making the acquisition of the Privacy Mark essential. In addition to the projects anticipated before acquisition, they have also received opportunities related to personal information in new projects. 【Case Overview】 ■ Reason for Acquisition - In starting new work, there were operations involving personal information for a major client, making the acquisition of the Privacy Mark mandatory. ■ Results - They have become capable of properly managing information and organizing their workspace. *For more details, please refer to the related links or feel free to contact us.

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[Customer Feedback] Hokkai Video Co., Ltd. <Acquisition of P Mark>

A case where the workload has decreased because it is now possible to indicate "P mark obtained" on the checklist!

We would like to introduce a case where our client, Hokkai Video Co., Ltd., utilized our support for obtaining the Privacy Mark and successfully acquired it. The company began to frequently receive inquiries about the Privacy Mark as part of their management of subcontractors from clients and partners. They found it cumbersome to answer all questions on the checklist without having the Privacy Mark, so they decided to obtain it. As a result, they were able to indicate "Privacy Mark obtained" on the checklist, which reduced their workload. [Case Overview] ■ Reason for Acquisition - It was cumbersome to answer all questions on the checklist without having the Privacy Mark. ■ Result - By obtaining the Privacy Mark, the company is perceived as having established proper standards for conducting business. *For more details, please refer to the related links or feel free to contact us.

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Customer Feedback: Kyoshin Warehouse <P Mark Renewal>

The consultant was very responsive! As we communicated back and forth, my anxiety gradually diminished.

We would like to introduce a case where our client, Kyoshin Warehouse Co., Ltd., utilized our support for updating their privacy mark and successfully renewed their P mark. The company primarily handles a large amount of personal information, such as confidential documents, at the request of local governments, and they obtained the P mark quite some time ago. During the renewal process, when they asked the consultant questions they didn't understand, the consultant provided materials and drew illustrations to explain, which made it very easy for them to visualize the process. [Case Overview] ■ Background of the Request - There were changes in the internal organization, and they were unsure of what exactly needed to be done. They thought it would be best to consult a professional to avoid any assumptions or mistakes. ■ Result - Since they operate in the warehouse industry where "qualifications are essential," they were relieved to successfully complete the renewal process, as failing to do so would have been problematic. *For more details, please refer to the related links or feel free to contact us.

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Customer Feedback: Qt (Cute) - P Mark Acquisition

Not only does creating documents help, but understanding why we take them and why we do it becomes deeper when we ask for consulting!

We would like to introduce a case where our client, Qt Corporation, utilized our support for acquiring the Privacy Mark and successfully obtained it. The company received a request to obtain the Privacy Mark because the manufacturers they work with were bidding for contracts, and they decided to acquire it as a company to promote themselves. Internally, it was the first time everyone worked together on this, and we received feedback that it became an opportunity for mutual understanding about why this was necessary. [Case Overview] ■ Reason for Acquisition - Due to the request to obtain the Privacy Mark, the company decided to acquire it and promote itself. ■ Result - There was a heightened awareness of "working under certification," and it was beneficial for everyone to work together. *For more details, please refer to the related links or feel free to contact us.

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Customer Feedback: Itochu Food Company, Ltd. <P Mark Acquisition>

We gradually started to include the P mark on business cards, and employees' awareness of personal information has increased!

We would like to introduce a case where Itochu Shokuhin Co., Ltd. utilized our support for obtaining the Privacy Mark and successfully acquired it. The company handles a large amount of personal information and, at the request of its clients, had been considering obtaining the Privacy Mark for some time. After acquiring the Privacy Mark, they felt that employees' awareness of personal information had increased, and they received feedback that responding to the annual survey regarding personal information handling from their business partners had become easier. [Case Overview] ■ Implementation Structure - Due to having sales offices nationwide, a project team of 18 members was established, with an office at the headquarters and representatives placed across the country to work on the initiative. - Meetings were held using video conferencing each time. ■ Results - Employees' awareness of personal information increased. - Responding to the survey regarding personal information handling became easier. *For more details, please refer to the related links or feel free to contact us.

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Customer Feedback: Karusaito Co., Ltd. <P Mark Acquisition>

Having a P mark is a strength! It is obtained to properly handle personal information.

We would like to introduce a case where our client, Kalsite Co., Ltd., utilized our support to obtain the Privacy Mark. The company is an advertising agency that engages in event promotion, planning, and website production, and obtained the Privacy Mark to properly handle personal information. After obtaining the mark, awareness of personal information handling increased within the company, leading to the development of employment regulations, the creation of an organizational chart, and improvements to the internal structure beyond the necessary submission documents for the Privacy Mark. [Case Overview] ■ Implementation Structure - All employees (5 people) participated ■ Results - Increased awareness of personal information handling within the company - Developed employment regulations, created an organizational chart, and improved the internal structure *For more details, please refer to the related links or feel free to contact us.

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Customer Feedback: Industrial Tech Co., Ltd. <P Mark Acquisition>

To raise awareness, all full-time employees worked together! A case where responsibilities were assigned in detail and progressed.

We would like to introduce a case where our client, Industrial Tech Co., Ltd., utilized our support for acquiring the Privacy Mark and successfully obtained it. The company handles a vast amount of personal information, including measured dose data and birth dates, and decided to acquire the Privacy Mark to ensure proper management of personal information, including the management of My Number. As a result of obtaining the mark, we received feedback that awareness of personal information protection within the company has increased. [Case Overview] ■ Reason for Acquisition - To properly manage a vast amount of personal information, including the management of My Number. ■ Results - Awareness of personal information protection within the company has increased. - When questions arise regarding the handling of personal information, simply stating "We have the Privacy Mark" provides reassurance. *For more details, please refer to the related links or feel free to contact us.

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Customer Feedback: Brain Trust Co., Ltd. <P Mark Acquisition>

Preventing the leakage of personal information is the minimum standard! We aim to create an environment where you can conduct transactions with even greater peace of mind.

We would like to introduce a case where Brain Trust Co., Ltd. utilized our support for obtaining the Privacy Mark and successfully acquired it. The company is engaged in software development support, web and system development, as well as food mail-order services. Since they handle a significant amount of personal information, they aimed to create an environment where customers can conduct transactions with even greater peace of mind, leading to their acquisition of the mark. As a result of obtaining the mark, they found it very helpful in organizing their internal systems and gained a better understanding of what constitutes personal information and the potential consequences of a data breach. [Case Overview] ■ Reason for Acquisition - They aimed to create an environment where customers can conduct transactions with even greater peace of mind, leading to the acquisition. ■ Result - They can now confidently present surveys to their business partners. *For more details, please refer to the related links or feel free to contact us.

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[Customer Feedback] kiCk Co., Ltd. <Acquisition of P Mark>

Having a privacy mark leads to increased trust as a company!

We would like to introduce a case where kiCk Co., Ltd. utilized our support for acquiring the Privacy Mark and successfully obtained it. The company mainly engages in advertising planning and production, and often handles a significant amount of personal information, including during campaigns. They decided to obtain the mark to ensure proper handling of this information and to gain trust from their clients. As a result of obtaining the mark, they reported a significant increase in trust from clients and that employees became more aware of personal information handling. [Case Overview] ■ Reasons for Acquisition - To ensure proper handling of personal information, as it is frequently dealt with - To gain trust from clients ■ Results - Increased trust from clients - Employees became more aware of personal information handling *For more details, please refer to the related links or feel free to contact us.

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Customer Feedback: Frontline Co., Ltd. <Acquisition of P Mark>

Employee awareness has also improved! This is a case where we were able to obtain it quickly by utilizing consulting services.

We would like to introduce a case where Frontline Co., Ltd. utilized our support for acquiring the Privacy Mark and successfully obtained it. The company is engaged in sales operations, business contracting, staffing, and employment agency services for apparel events, and handles a lot of personal information of registered staff, which led to their desire to manage it properly and obtain the Privacy Mark. Obtaining the Privacy Mark is not as daunting as it seems, and any company can take on the challenge. We have received feedback that, with support, the process was not as difficult as they expected. [Case Overview] ■ Reasons for Acquisition - There was a request from customers to obtain the Privacy Mark. - Having the mark would provide reassurance and trust as they expand their business. ■ Results - Employee awareness has significantly improved. *For more details, please refer to the related links or feel free to contact us.

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P Mark, simultaneous acquisition by two group companies is also possible. Business expansion and improvement of employee awareness.

By using a consultant, professionals in the field will handle it, allowing you to focus on your daily operations! Rosetta and Grova (machine translation, simultaneous updates for both companies).

We would like to introduce a case where Rosetta Co., Ltd. and Grova Co., Ltd. utilized our support for updating the Privacy Mark and simultaneously updated their P Marks. Both companies are engaged in translation services, and since personal and confidential information may be included in the translated materials, security is a significant concern, leading them to obtain the P Mark. To further expand their business in the future, they continue to update their P Marks. By obtaining the P Mark, they can provide their clients with a high level of compliance and peace of mind when outsourcing translation services. 【Case Overview】 ■ Reason for Update - They aim to further expand their business, thus continuing to update the P Mark. ■ Results - Holding the P Mark serves as a passport for transactions. - Employee awareness of compliance has improved. *For more details, please refer to the related links or feel free to contact us.

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Acquisition of P Mark! Both management and system personnel are involved in promoting personal information protection!

Acquired the P Mark in 2006 and has continued to update it since then! Aistyle (operating @cosme/P Mark update)

We would like to introduce a case where our privacy mark renewal support was utilized by iStyle Inc., resulting in the successful renewal of their P mark. As the company handles personal information from many users, they believe it is essential to ensure that nothing goes wrong, and they are fully committed to security measures. During this renewal process, the introduction of My Number posed some challenges in terms of how to reflect it in their regulations, but with the support of our consultants, they were able to navigate through it successfully. 【Case Overview】 ■ Reason for Renewal - It is very important for both management and system personnel to collaborate in promoting personal information protection. ■ Result - With the support of our consultants, they were able to overcome the challenges. *For more details, please refer to the related links or feel free to contact us.

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Smooth passage through the privacy mark examination with the consultant's advice.

We have established internal regulations and a system for appropriately handling personal information (Case study of Mitsukoshi Isetan Human Solutions).

At Mitsukoshi Isetan Human Solutions Co., Ltd., we utilized our support for acquiring the Privacy Mark, and we would like to introduce a case where the P Mark was obtained. The company recognized the need for the Privacy Mark to expand transactions with customers outside the group and has been working on this initiative company-wide. After obtaining the mark, we were able to establish internal regulations and create a system for appropriately handling personal information, which we are very pleased about. We have received feedback that our business partners now feel a greater sense of trust and security than ever before. [Case Overview] ■ Reason for Acquisition - We handle a large amount of personal information and need to fulfill our responsibilities to group employees, temporary staff, and everyone we introduce. ■ Result - We were able to establish internal regulations and create a system for appropriately handling personal information. *For more details, please refer to the related links or feel free to contact us.

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[Customer Feedback] NSEE Co., Ltd. <Acquisition of P Mark>

Enhanced internal compliance! A case where employee awareness of personal information management has also improved.

We would like to introduce a case where NSI Co., Ltd. utilized our support for acquiring the Privacy Mark and successfully obtained the P Mark. The company is engaged in software development and decided to acquire the P Mark at the request of their clients. After obtaining the mark, they expressed that being able to write the P Mark certification number on the hearing sheets from their clients was the most rewarding aspect, as it allowed them to report to their customers. 【Case Overview】 ■ Reason for Acquisition - There was a requirement in the client management document to check whether the P Mark or ISMS certification was obtained, making it necessary to acquire the P Mark. ■ Result - They were able to include the mark on their business cards. *For more details, please refer to the related links or feel free to contact us.

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  • Conservation Consulting

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Which industries have a large number of companies that have obtained the Privacy Mark?

There are cases where performance has significantly improved after acquisition! We will provide detailed information on what kind of businesses are acquiring.

"Is it better to obtain the Privacy Mark (hereinafter referred to as P Mark)?" We sometimes receive such inquiries. For example, if it is something that can be obtained immediately upon application, or if it can be used permanently once acquired, then it might be reasonable to "just go ahead and obtain it." However, in reality, the process of obtaining it takes time and costs money, and even after obtaining it, you must pass a renewal examination every two years. You might think, "If it's that difficult, maybe I should skip it," but there are indeed many cases where the effort put into obtaining it has led to significant growth in performance afterward. *For detailed information, please refer to the PDF materials. Feel free to contact us for more information.

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How far does personal information go under the P Mark? Specific examples by industry.

There are also industry-specific personal information that is subject to protection! Examples from the telecommunications industry and hospitals are introduced.

The definition of what constitutes personal information is clearly established by laws and JIS standards, but I think it might be surprisingly unknown to many people. In this article, I will explain in detail what "personal information" means in the context of the P Mark. Additionally, I will provide specific examples of personal information, using telecommunications and healthcare as examples to clarify what qualifies as personal information. I hope this will be helpful for your company's efforts in protecting personal information. *You can view the detailed content of the article in the attached PDF document. For more information, please feel free to contact us.

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